Put a price on paper before the work starts. Build a quotation with line items, a discount, tax, a validity period, and terms, check it in the live preview, and save it as a PDF. No account, and what you type stays in your browser.
People use these words loosely, and usage differs by country and trade. A common distinction is that a quotation is a fixed price offered for a defined piece of work, while an estimate is a best guess that can change as the work unfolds. If your price could move, say so in the terms and consider calling the document an estimate in your notes. This tool makes the first kind of document and labels it as a quotation, not an invoice.
Before you send a price, it helps to know your margin on it. Our Profit Margin Calculator shows what a given price leaves you after costs.
Each line total is the unit price times the quantity, and the subtotal is the sum of the lines. A discount, either a percentage or a fixed amount, comes off the subtotal, and then the tax rate is applied to what remains. Amounts are held in whole cents, and percentage results are rounded to the nearest cent with exact halves rounded up. The maths is the same as in our invoice generator.
Generated documents may need adapting to your local legal or tax requirements. Treat this as a starting point, not legal advice.
Yes. There is no account, no watermark, and no limit on how many quotations you make. The site earns commissions from affiliate links on other pages, and none of them appear on your quotation.
What you type stays in your browser and is never sent to our servers. Your business details and logo are kept in this browser tab's session storage so they carry over to our invoice and receipt tools, and they are gone when you close the tab. A saved draft is off unless you tick the box, and the Clear form button removes everything. We record anonymous usage events, such as that the tool was opened or printed, but never anything you type into the quotation.
Fill in the form, press Print or save as PDF, and choose Save as PDF as the destination in your browser's print dialog. The quotation is laid out to print on its own, without the rest of the page. Switching off headers and footers in the dialog gives a cleaner page.
A quotation is an offer: it states what you will do and for how much, and it is usually valid for a limited time. An invoice asks for payment for work that is agreed or done. This tool labels the document QUOTATION and says that no payment is due until the customer accepts. Once the work is agreed, you can make an invoice with our invoice generator, which reuses your business details from this tab.
There is no single rule. Thirty days is a common default, and shorter periods suit prices that depend on materials, exchange rates, or your own availability. Pick the period that you can honestly stand behind. The buttons next to the dates set it for you, and you can choose any date.
That depends on your country, the wording of your terms, and what both sides agreed, so this tool cannot say. The optional acceptance section gives the customer a place to sign and date. If a quotation could lead to a significant commitment, have the terms checked by a qualified professional.
It makes a general-purpose document and does not claim to meet the requirements of any particular country. Rules differ on things like tax or VAT wording, identifiers, and required terms, so you may need to adapt it. Check your local requirements or ask an accountant or lawyer before relying on it.
Your business name
No. QUO-001
Not an invoice. No payment is due until you accept.
Prepared for
Customer name
To accept this quotation, sign and date below.
Signature
Printed name
Date
In the print dialog choose “Save as PDF” as the destination. Turn off “Headers and footers” for a cleaner page.